**Production Coordinator**
**Company:** Empire Media LLC
**Location:** On\-Site (West Hills, CA)
**Position Type:** Full\-Time
**About Empire Media LLC**
Empire Media LLC is a creative media company specializing in social\-first content, branded entertainment, digital storytelling, and video production. We develop content from concept to completion, handling research, scripting, pre\-production, production, post\-production, and distribution.
We’re building a team of highly organized, proactive professionals who can help execute high\-volume content while maintaining exceptional quality and attention to detail.
**The Role**
We’re looking for a highly organized **Production Coordinator** to serve as the operational backbone of our production team.
This role is responsible for ensuring every project is properly planned, organized, communicated, and executed. You’ll help coordinate shoots, manage production timelines, communicate with vendors and talent, track project progress, and ensure the entire team has what they need to succeed.
The ideal candidate thrives on organization, enjoys solving logistical challenges, and takes pride in keeping complex productions running smoothly.
**Key Responsibilities**
**Pre\-Production**
* Break down scripts and identify production requirements
* Create and maintain production schedules and timelines
* Coordinate locations, permits, talent, props, wardrobe, and equipment
* Build call sheets, production briefs, and shoot documentation
* Assist with production budgeting and expense tracking
* Research locations, vendors, and production resources
* Ensure all production needs are secured prior to shoot day
**Production**
* Serve as a key point of communication during production
* Support crew, talent, and leadership throughout shoot days
* Coordinate schedules and ensure production stays on timeline
* Manage production paperwork and daily logistics
* Troubleshoot issues and resolve production challenges quickly
* Maintain clear communication between departments
**Team \& Operations**
* Manage production tasks and workflows inside Notion
* Coordinate communication between producers, directors, editors, designers, and clients
* Maintain production calendars and resource schedules
* Develop systems that improve efficiency and organization
* Support multiple projects simultaneously
**Qualifications Required**
* Reliable transportation and ability to work on\-site
* 3\+ years of production coordination, project management, or similar experience
* Exceptional organizational skills and attention to detail
* Strong communication and interpersonal skills
* Ability to manage multiple projects and deadlines simultaneously
* Experience working in fast\-paced environments
* Strong problem\-solving ability
**HIGHLY Preferred Skills**
* Experience in YouTube digital media \& content creation
* Proficiency with Notion, Google Workspace, and AI platforms
* Familiarity with creating production documents such as call sheets, shot lists, schedules, and production reports
* Understanding of video production workflows from pre\-production through delivery
* Experience coordinating freelance crews, vendors, and talent
**What Success Looks Like**
* Every production is organized and prepared before shoot day
* Team members know exactly what they’re responsible for
* Shoot days run efficiently and stay on schedule
* Deliverables move smoothly from production into post\-production
* Communication gaps and last\-minute surprises are minimized
* Systems continuously improve as the company scales
* Can always figure out problems. No task is too big.
**Ideal Candidate Traits**
* Strong communicator (Able to have hard conversations)
* Highly organized and process\-oriented
* Anticipates problems before they happen
* Calm under pressure
* Resourceful and solutions\-focused
* Thrives in collaborative environments
* Takes ownership without needing constant direction
**Compensation**
Compensation will be based on experience and qualifications.
Pay: From $70,000\.00 per year
Work Location: In person