Holds that stay straight
Pencil, first refusal, or book, per person per day. See who’s free on your dates before you ask.
New Bring in your Saturation budget and crew sheets
Every detail of the job, in one place.
Plan, crew, shoot, post, and deliver every job in one workspace, built for production companies, crew, and post houses. It works with the tools you already use, so nothing gets typed twice.
- Free during the beta
- No card
- Two-step sign-in
- Every paperwork open logged
The sample company, Halyard Pictures. Made-up jobs, real screens.
Works with what you already use
- Saturation
- Excel
- Google Sheets
- Frame.io
- Vimeo
- YouTube
- Slack
- Teams
- Discord
- Google Calendar
- QuickBooks
- Xero
- Zapier
One job, start to finish
Six stages, one line, and the one that needs you is lit
Every job runs along the same line. Each stage says in plain words where it stands, so a glance at the top of the page tells you what’s next.
What you owe, and when
- Every deliverable with its length, sizes, and due date, cutdowns included
- The brief, script, boards, and references, each where it belongs
- Bring in a deliverables list from a spreadsheet instead of typing it
Who it’s for
The right view for each person on the job
Pick what describes you. Producers see the whole job; editors see their cuts; crew see their days; clients see only what you send them.
Built for how a production crews up
Book a whole department, keep every pencil and first refusal straight, collect the paperwork, and run post with the client. One place, with the right view for each person.
- Book a department in one goList each role and who to ask, in order. Dayrate asks the next name the moment someone says no or goes quiet.
- Pencils and first refusalsHolds both sides can see. Nobody is booked twice, and a challenge gives you 24 hours to book or let go.
- Invite the people you callAn invite from you, by name, with the hold attached. It is waiting for them when they join.
- COIs and W-9s without the chaseSee who is missing what before the shoot. Every open is logged, behind two-step sign-in.
- Post with the client on a linkNotes marked for your team, for you and the production company, or for everyone.
- What each job madeHours from the clock, costs against the job, and what was left, while it is still running.
What it does
The parts of the job that eat your week
Each one works on its own, and each one knows about the others: a booking fills the call sheet, an approved cut fills the delivery.
Call sheets that build themselves
- Made from the day, the crew, and the shot list you already have
- The nearest emergency room, sunrise, and sunset filled in
- Each person’s own call time, and who opened it
Cuts to approved
A card per piece from to do through internal review to the client, with every note kept beside its cut.
A gear room
Everything the company owns, booked onto jobs. A piece one shoot has can’t go to another on the same days.
Every job at a glance
Six stages on one line, and the one that needs you is lit, for every job you’re running.
And
- Shot lists and breakdowns
- Venue maps
- Kits and a gear planner
- Cast and contacts
- Budget against committed
- Invoices and exports
- Client review links
- Delivery packages
- Brand kits per client
- Comms from email, Slack, and Teams
- A morning email
- Your own Claude, connected
Your tools
Nothing gets typed twice
Bring in the budget, crew sheet and lists you already keep, keep talking where your team talks, and send every change on to the apps you run the business on.
Bring it in
- SaturationBudget exports, as CSV, Excel, JSON, or PDF
- Movie Magic, Hot Budget, ShowbizTheir budget exports, line by line
- Excel and Google SheetsCrew sheets with dates, budgets, shot and gear lists, or a live Sheets link
- Your phone’s contactsContact cards straight onto the crew list
Talk where you talk
- SlackNotes and cut updates post to the job’s channel
- Microsoft TeamsThe same, for companies on Teams
- DiscordRead job chat into Dayrate, and post updates back
- EmailEvery ask, hold, and booking also arrives by email
Review and calendars
- Frame.io, Vimeo, YouTube, DriveCuts stay where they live; YouTube, Vimeo, and Drive play inside Dayrate
- Google, Apple, and Outlook calendarsHolds and shoot days on the calendar everyone already checks
Money and everything else
- QuickBooks and XeroInvoices exported in each one’s own import format
- Zapier and MakeEvery change on a job, sent on to thousands of other apps
- ClaudeAsk “who’s holding the 14th?” and get the answer, with the link
Every list in Dayrate also exports as a spreadsheet, any time.
What it replaces
Four tools and three inboxes, down to one place
One list per role, asked in order until it is booked, invites included
Holds both sides can see, with deadlines that enforce themselves
Paperwork shared once, with a log of every time it is opened
One set of notes, each marked for who is allowed to read it
While you’re busy
It keeps asking, so you don’t have to
- Someone says no, or goes quietThe next name on that role’s list is asked
- Someone behind you wants to bookYou get 24 hours to book or let go, and silence lets go
- An invited person joinsYour hold is waiting for them, and you are told
- A booking is confirmedTheir other pencils on those days are released, and those companies told
- A note is addedIt posts to the Slack or Teams channel for that project
- A hold changesIt updates on everyone’s subscribed calendar
The people you book
Your crew get their own Dayrate, free for good
One page for every company they work for: tomorrow’s call time and where to park, your offer answered in one tap, the cuts handed to them with every note, and their invoices.
Security
Safe enough for your clients’ work
Call sheets, crew phone numbers, and tax forms should be harder to get at here than in the email thread they live in today.
Two-step sign-in where it counts
Owners and admins need an authenticator code to open anyone’s paperwork, see the money, or change the team. The database checks it, not just the screen.
A log of every paperwork open
Who opened whose W-9 or COI, when, and who shared or took it back. Kept for two years and downloadable for your client’s audit.
Your holds and rates stay yours
Another company can never see who you are holding or what you pay. You see your place in the queue, never who is ahead of you.
Clients see what you mark for them
Notes are marked for your shop, for you and the production company, or for everyone. A client’s link shows only the last. Links can be set to expire.
Enforced in the database
Every table checks who is asking before it answers. A mistake in one page is not enough to show one company another’s data.
Your records are yours
Download everything the company put in, as spreadsheets, any time. Delete an account and its files go with it. We never sell data or train AI on it.
Starting
Running on your next shoot, not next quarter
- 1
Make your company
Name it and you are in. No contract, no setup call, no card.
- 2
Invite the people you call
One at a time, as you book them. The invite comes from you by name, with the hold attached if you have dates.
- 3
Book the next shoot
One role or a whole department. Your list grows every job, and you keep doing the rest the way you do now.
- 4
Bring your team in
Coordinator, post supervisor, accountant on read-only. Each sees what their role allows.
Price
Free during the beta, with your whole team on it.
Every page, every job, no card. Crew stay free, permanently.
The rest
The things people check last
Do our crew have to sign up?
To answer a hold, yes, and you can invite them yourself. The invite comes from you by name, not from us, with the hold attached, so it is waiting when they join. It is free for crew, permanently, and every ask also arrives by email. Your clients never need an account; they get a link.
Can other companies see who we are holding, or what we pay?
No. A company sees its own holds and its own place in the queue ("2nd in line"), never who is ahead or what anyone else offered. That rule is enforced by the database, not by a setting somebody could change.
Can the client see our internal notes?
Only notes you mark for them. Every note is marked Just us, Us and the production company, or Everyone, client included, and a client’s link shows only the last.
Is it secure enough for our clients’ work?
Paperwork and money sit behind two-step sign-in, every paperwork open is logged, and access is checked by the database on every request. We do not have a SOC 2 report yet. If your client’s security team has a questionnaire, send it to security@itsdayrate.com and we will fill it in.
What does it cost?
Nothing while Dayrate is in beta: every page, every job, and no card. Crew stay free, and nobody is charged anything without being asked first.
Do you use our data to train AI?
No. Dayrate uses Anthropic’s Claude to match crew to jobs, under commercial terms that do not allow training on what we send. Paperwork, phone numbers, and company money are never sent to it.
What happens to our data if we stop using it?
Owners and admins can download the company’s records as spreadsheets at any time: crew list, holds and bookings, post notes, hours, money, and the paperwork log. Anyone can delete their account from their settings, and the files they uploaded are deleted with it.
Do we have to move everything over at once?
No. Most people start with one shoot: one department booked, or one post project with the client on a link. Keep the rest where it is until you decide.
Something else? Write to support@itsdayrate.com. A person answers.
Try it on your next shoot.
One department, one post project, or just the budget. Free during the beta, and no card.