Film Festival Production Coordinator

The ISRAEL FILM FESTIVAL in Los Angeles, the largest showcase of Israeli cinema in the United States, is seeking a highly motivated, enthusiastic, and proactive Film Festival Production Coordinator to join our Los Angeles team. This is a year\-round position that supports the CEO \& Executive Director, works closely with the Tel Aviv\-based festival team, and plays a key role in producing one of North America's leading international film festivals. Our Production Coordinator assists with fundraising, several pre\-festival events (for sponsors, filmmakers, and PR) and helping to build our extensive marketing and advertising program. The ISRAEL FILM FESTIVAL takes place in November of each year, with a mission to proudly showcase the finest new Israeli films to share with American audiences the country’s rich culture, diverse stories, and modern Israeli life. **Responsibilities include, but are not limited to:** * Coordinate the planning and execution of all festival events, including screenings, premiers, galas, sponsor receptions, filmmaker events, and VIP hospitality programs. * Provide executive and administrative support to the CEO \& Executive Director, including calendar management, meeting coordination, and correspondence. * Serve as a primary liaison between the Los Angeles office and the Tel Aviv\-based team * Coordinate filmmaker, industry guest, and VIP participation, including travel, accommodations, transportation, schedules, and on\-site logistics in LA. * Support sponsorship and fundraising efforts by researching prospective donors, preparing proposals and presentations, coordinating meetings, and managing follow\-up communications. * Manage relationships with venues, vendors, contractors, and service providers, ensuring projects are delivered on time and within budget. * Coordinate the development and production of festival marketing materials, invitations, program books, wrap reports, advertisements, social media content, email campaigns, and website updates. * Assist the Tel Aviv office with film acquisition and programming logistics by communicating with filmmakers, producers, distributors, sales agents, and publicists to secure films and materials. * Maintain accurate records, budgets, invoices, contracts, databases, and financial reports while supporting overall festival operations and administration. * Provide hands\-on operational support during festival season, troubleshoot issues in real time, and help ensure a seamless experience for audiences, sponsors, filmmakers, donors, and guests. **Desired Qualifications** * 3\-5\+ years of professional work experience in event production, film festivals, entertainment, nonprofit arts organizations, or executive administration. * Ability to work independently, take initiative, and perform effectively under pressure and multiple deadlines. * Knowledge of film festivals, cinema, entertainment, and the Jewish community is highly desirable. * Experience and sensitivity working with sponsors, donors, filmmakers, talent, vendors, and VIP stakeholders. * Exceptional organizational and project management skills with strong attention to detail. * Excellent written, verbal, and interpersonal communication skills. * Experience supporting senior executives and managing multiple priorities simultaneously. * Familiarity with social media, email marketing platforms (MailChimp), and website content management systems. * Hebrew language skills are a helpful plus but not required. **Skills:** * Self\-driven, detail orientated, takes ownership * Proven experience as event manager * Customer\-service orientation * High level mastery of Microsoft programs: OneDrive, Word, Excel, etc. * Familiar with MailChimp and WordPress * Excellent writing, proofreading and communication skills * Grant\-writing skills a big plus * Confident and able to deal confidentially with sponsors and vendors * Ability to meet deadlines and work well under pressure * Outstanding communication skills * A team player with leadership skills Full time hours expected to be 35\-40 per week Salary will be based on experience. This position is available IMMEDIATELY. **Please submit a detailed cover letter** (a MUST) explaining your experience, successes, and why you are interested in this position. Let us know in a paragraph or two, how your qualifications will benefit the organization and what are your favorite films of the past 2 years? **For more information**: https://www.israelfilmfestival.com Expected Start Date: 07/15/2026 Job Types: Full\-time, Contract Pay: $25\.00 \- $30\.00 per hour Work Location: In person