**Production Coordinator**
**Department:** Production**Reports To:** Production Director
**Location:** Hybrid (3 days in\-office in Culver City / 2 days remote) **About Us**
Infinity Marketing Team (IMT) is an award\-winning experiential marketing agency delivering
high\-impact events, tours, and brand activations for top\-tier clients. We specialize in
everything from stunning international conferences to buzz\-worthy mobile marketing
experiences. We Create. We Implement. We Show Results. **Who We Want**
We’re seeking a Production Coordinator who’s detail\-obsessed, deadline\-driven, and thrives
in fast\-paced environments. You’re proactive, organized, and have a natural ability to keep
things moving behind the scenes—on budget and on time. You don’t just support projects—
you own your lane and contribute to the whole **Top Qualities**
* Project Management \& Budget Support
* Own smaller projects end\-to\-end while simultaneously supporting senior leads on larger activations
* Bring solutions to the table when flagging issues or pain points
* Build meeting agendas and recap notes promptly (within 24 and 2 hours, respectively)
* Set up and maintain project docs independently (Google Drive, Workbacks, Task Lists, Vendor Trackers)
* Use tools like Monday.com and Slack to track progress and timelines
* Creates POs, submits and tracks invoices, and ensures accurate expense coding with minimal oversight
* Support team members with expense reports as needed
**Additional Responsibilities**
* Sources and coordinates vendors across categories: furniture, fabrication, uniforms, crafty, and more, while managing their briefs, deliverables, and payments independently
* Assist in managing physical and digital assets across multiple markets
* Independently handle elements like:
* Premiums \& rentals
* Brand ambassadors \& uniforms
* Hotel blocks, travel itineraries, registration
* Talent vetting, MiFis, F\&B, shipping
**Qualifications**
* Bachelor’s Degree preferred
* Excellent communication, writing, and time\-management skills
* Highly organized, self\-motivated, and adaptable
* Proficient in Google \& Microsoft Suites
* Experience with project management tools is a plus (e.g. Monday.com)
* Willingness to travel up to 50% and work evenings/weekends when needed